Report 2014-301 Recommendation 6 Responses

Report 2014-301: Judicial Branch Procurement: Five Superior Courts Did Not Consistently Follow Judicial Branch Contracting Practices (Release Date: November 2014)

Recommendation #6 To: Superior Court of California, County of Alameda

To improve its procurement practices and comply with the judicial contracting manual, the Alameda court should ensure that it either anticipates contracts expiring and competitively rebids them timely or establishes proper noncompetitive amendments to the contracts as the judicial contracting manual specifies.

Agency Response*

The Court has created and implemented an annual plan which includes all contracts with expiration dates, action due dates, and type of action needed in order to anticipate any circumstance where competitive bidding is required. The plan will be updated annually and accounts for those contracts expiring within the next calendar year.

  • Response Type†: Annual Follow Up
  • Completion Date: January 2015
  • Response Date: October 2016

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

See comments below regarding this response.

  • Response Type†: 1-Year
  • Estimated Completion Date: unknown
  • Response Date: August 2016

California State Auditor's Assessment of Status: No Action Taken

Alameda County Superior Court has not responded to our repeated requests over the past year to provide the actions it has taken or plans to take to implement our recommendation. As a result, the status of the court's implementation of our recommendation is unknown.


Agency Response*

The Court has created an annual plan which includes all contracts with expiration and action dates in order to anticipate any action where competitive bidding is required. This will be updated annually and account for those contracts expiring within that calendar year.

  • Response Type†: 6-Month
  • Completion Date: February 2015
  • Response Date: May 2015

California State Auditor's Assessment of Status: Pending

Although Alameda asserts that it has created an annual plan to track and anticipate contracts expiring, it has not provided us a copy of the plan. Instead, Alameda gave us a copy of a sample of an annual plan.


Agency Response*

The Court will ensure that proper justification and support are provided when entering into noncompetitive procurements. The Court has started to obtain proper documentation from its contractors whose services are provided as community rehabilitation programs. We should be completed with the process of collecting certified community rehabilitation program certificates by June 2015.

  • Response Type†: 60-Day
  • Estimated Completion Date: June 2015
  • Response Date: January 2015

California State Auditor's Assessment of Status: Pending


All Recommendations in 2014-301

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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