To improve its procurement practices and comply with the judicial contracting manual, the San Luis Obispo court should take steps to ensure that pricing it receives is fair and reasonable when it uses leveraged procurement agreements and document these steps in its procurement files.
In December 2014, the San Luis Obispo Superior Court added a Price Analysis for Reasonableness section into the Procurement Summary document. This analysis will be required for all purchases under a Master Agreement or Leveraged Procurement to confirm that the price of the service or item included in the Master Agreement or Leveraged Procurement contract is fair and reasonable. If it is determined that better pricing can be obtained through negotiation with the vendor or by opening the procurement up to a bid process, the procurement will be made in that manner.
Documentation of the entire process, including a complete cost analysis will be included in the procurement file, and be available for future reference. Additional training and materials have been provided to procurement staff to ensure that this process is followed as established in the Judicial Branch Contracting Manual and in the Local Contracting Manual.
Please contact Patsy Glenn, Court Accountant II, at (805) 781-5622 or via email firstname.lastname@example.org for further questions or assistance.
Agency responses received are posted verbatim.