Report 2014-135R Recommendation 9 Responses

Report 2014-135R: Magnolia Science Academies: Although the Financial Condition of These Charter Schools Has Improved, Their Financial Controls Still Need to Be Strengthened (Release Date: May 2015)

Recommendation #9 To: Magnolia Educational and Research Foundation

To ensure that it provides proper oversight over its process for hiring employees who are not citizens of the United States and that it meets all legal requirements for the employees it sponsors, the Foundation should enhance its human resources policies and procedures and implement a centralized system to track and maintain sponsored employees' files and publicly available documentation. Moreover, the Foundation should use the centralized system to ensure that proper notification is sent to Homeland Security for any material changes to sponsored employees' employment. The Foundation should also review all of its past and present noncitizen employees' files and notify Homeland Security of any material changes that it has not previously reported.

1-Year Agency Response

Magnolia Public Schools (MPS) has enhance its human resources policies and procedures and implemented a centralized system to track and maintain sponsored employees' files and publicly available documentation. The current centralized system is used to ensure that proper notification is sent to Homeland Security for any material changes to sponsored employees' employment.

MPS reviewed all of its past and present noncitizen employees' files and notify Homeland Security of any material changes that has not been previously reported.

  • Completion Date: May 2016
  • Response Date: May 2016

California State Auditor's Assessment of 1-Year Status: Fully Implemented


6-Month Agency Response

The organization has conducted an internal audit of all sponsored employees and is in the process of implementing a centralized system to ensure that proper notifications are sent in accordance with Federal and State guidelines. A new HR system will be implemented with the start of the new year 2016.

  • Estimated Completion Date: 01/30/2016
  • Response Date: November 2015

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

The organization has conducted an internal audit of all sponsored employees and is in the process of implementing a centralized system to ensure that proper notifications are sent in accordance with Federal and State guidelines.

  • Estimated Completion Date: 09/15/2015
  • Response Date: July 2015

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2014-135R

Agency responses received are posted verbatim.


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