Report 2014-122 Recommendation 4 Responses

Report 2014-122: Ross Valley Sanitary District: The Board and Management Have Only Recently Begun to Address Significant Weaknesses in the District's Financial and Administrative Functions (Release Date: April 2015)

Recommendation #4 To: Ross Valley Sanitary District

The district should strengthen its financial and administrative policies to limit California lodging costs to the rate set by the State for its employees, and limit any out-of-state lodging costs to rates set by the federal government for its employees. In addition, the district should remove from its travel policy the reimbursement for exercise equipment use.

Annual Follow-Up Agency Response From April 2017

Complete. The District adopted Federal rates, which is standard practice for establishing travel and expense reimbursement.

  • Completion Date: May 2017

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

We reviewed the district's new policy and agree that it addresses our recommendation.


1-Year Agency Response

Board adopted a new Travel and Expense Reimbursement Policy in January 2015. The policy includes the required use of government lodging rates when available, and sets a $15 per day limit exercise facility access. A pending update will incorporate consistent use of either state or federal rates and remove the per-day exercise facility allowance.

  • Estimated Completion Date: FY 2016-17
  • Response Date: April 2016

California State Auditor's Assessment of 1-Year Status: Pending


6-Month Agency Response

Will update recently adopted reimbursement policy to clarify the lodging limits and to remove reimbursement for exercise equipment use.

  • Estimated Completion Date: July 2016
  • Response Date: October 2015

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

Will update recently adopted reimbursement policy to clarify the lodging limits and to remove reimbursement for exercise equipment use.

  • Estimated Completion Date: September 2015
  • Response Date: June 2015

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2014-122

Agency responses received are posted verbatim.


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