Report 2014-122 Recommendation 16 Responses

Report 2014-122: Ross Valley Sanitary District: The Board and Management Have Only Recently Begun to Address Significant Weaknesses in the District's Financial and Administrative Functions (Release Date: April 2015)

Recommendation #16 To: Ross Valley Sanitary District

The district should ensure that it hires qualified vendors at a reasonable price by using a competitive process when contracting for professional services. When this is not possible or appropriate given the nature of the services, the district should adequately justify its use of a noncompetitive process (sole-source procurement). In addition, the district should obtain a written description of services to be provided (scope of services) and a cost estimate from legal counsel before engaging in litigation.

6-Month Agency Response

Implemented through the District's Procurement Policy, adopted September 2014 and via subsequent updates.

  • Completion Date: October 2014
  • Response Date: October 2015

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

The District's recently approved procurement policy will be updated to include clear guidelines for professional services contracting and factors considered in justifying sole source professional services.

  • Estimated Completion Date: December 2015
  • Response Date: June 2015

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2014-122

Agency responses received are posted verbatim.