Report 2014-117 Recommendation 8 Responses

Report 2014-117: California Department of Corrections and Rehabilitation: It Must Improve Legal Compliance and Administrative Oversight of Its Employment of Retired Annuitants and Use of State-Owned Vehicles (Release Date: March 2015)

Recommendation #8 To: Corrections and Rehabilitation, Department of

To ensure that retired annuitants do not work beyond their 960-hour limit per fiscal year, by September 2015 Corrections should review its payroll records from fiscal year 2010-11 to present to identify any retired annuitants who exceeded the 960-hour limit and report these employees to CalPERS.

Agency Response*

CDCR identified retired annuitants who exceeded the 960-hour limit in SFYs 2013-14 and 2014-15 and reported these employees to CalPERS. Departments do not have access to payroll records beyond the most recent 24 months. Data beyond 24 months must be secured from SCO. Payroll reports for SFYs 2010-11, 2011-12, and 2012-13 were ordered from SCO and received on 9/3/15. Notifications for these FY's were submitted to CalPERS on 9/8/15.

  • Response Type†: 6-Month
  • Completion Date: September 2015
  • Response Date: September 2015

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

For SFYs 2013-14 to present, CDCR identified retired annuitants who exceeded the 960-hour limit and reported these employees to CalPERS. Notifications were faxed to CalPERS on 5/12/2015 and 5/14/2015 (OPS Attachments 4 and 5).

For SFY 2010-11 to 2012-13, Departments do not have access to payroll records beyond the most recent 24 months. Data beyond 24 months must be secured from SCO. Payroll reports for SFYs 2010-11, 2011-12, and 2012-13 have been ordered from SCO. Once received, CDCR will report the identified retired annuitants who exceeded the 960-hour limit to CalPERS. Please note that SCO regularly reports hours worked by all employees, including those for retired annuitants, to CalPERS.

  • Response Type†: 60-Day
  • Estimated Completion Date: July 14, 2015
  • Response Date: May 2015

California State Auditor's Assessment of Status: Partially Implemented


All Recommendations in 2014-117

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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