Report 2014-117 Recommendation 15 Responses

Report 2014-117: California Department of Corrections and Rehabilitation: It Must Improve Legal Compliance and Administrative Oversight of Its Employment of Retired Annuitants and Use of State-Owned Vehicles (Release Date: March 2015)

Recommendation #15 To: Corrections and Rehabilitation, Department of

To strengthen its oversight of its employees' use of vehicles, by September 2015 Corrections should provide training and guidance to staff and supervisors about monthly mileage reporting to General Services and about retention requirements for travel logs.

6-Month Agency Response

On 09/08/2015, CDCR's Office of Business Services distributed a memorandum that provides guidance regarding retention requirements for travel logs and monthly mileage reporting to DGS for leased vehicles.

On 6/30/15, the Division Adult Parole Operation (DAPO) issued Policy No.: 15-17, Authorized Use of a State Vehicles. Policy No.: 15-17 includes but is not limited to the following: accurate and timely completion of required travel logs, home storage permits, personal use of a State vehicle, State vehicle maintenance, etc. DAPO has developed and implemented a new on-line training course titled, State Vehicle Training, which must be completed by all division staff by September 15, 2015.

On 7/28/15, DAPO issued Directive No.: 15-07, titled, Implementation of State Vehicle Training announcing the implementation of the mandatory training course and requiring all staff to complete the course by September 15, 2015. The Lesson Plan and quiz are included in CDCR's proof of practice and will also consist of a computer printout of the staff training completion data report following the conclusion of the mandatory training period.

  • Completion Date: September 2015
  • Response Date: September 2015

California State Auditor's Assessment of 6-Month Status: Fully Implemented


60-Day Agency Response

CDCR's Office of Business Services will issue a memorandum that provides guidance regarding retention requirements for travel logs and monthly mileage reporting to DGS for leased vehicles. The Division of Adult Parole Operations (DAPO) will revise and reissue its policy and procedures regarding the authorized use and operation of assigned State vehicles which will include details about staff and supervisors reporting monthly mileage to General Services and the retention requirements for travel logs. DAPO District Administrators will provide training to Unit Supervisors that utilize State vehicles on the new policy and will document proof of the training via a CDCR Form 844, Training Participant Sign-In Sheet. All Unit Supervisors will then conduct training for all staff that utilize State vehicles and provide documented proof via a CDCR Form 844.

  • Estimated Completion Date: September 30, 2015
  • Response Date: May 2015

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2014-117

Agency responses received are posted verbatim.


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