Report 2014-117 Recommendation 14 Responses
Report 2014-117: California Department of Corrections and Rehabilitation: It Must Improve Legal Compliance and Administrative Oversight of Its Employment of Retired Annuitants and Use of State-Owned Vehicles (Release Date: March 2015)
Recommendation #14 To: Corrections and Rehabilitation, Department of
To strengthen its oversight of its employees' use of vehicles, by September 2015 Corrections should require regular review of the travel logs for pooled vehicles.
6-Month Agency Response
On 09/08/2015, CDCR's Office of Business Services distributed a memorandum that requires regular review of travel logs for pooled vehicles.
On 9/30/15, the Division of Adult Parole Operations (DAPO) issued Policy No.: 15-17, Authorized Use of a State Vehicles. Policy No.: 15-17 includes but is not limited to the following: accurate and timely completion of required travel logs, home storage permits, personal use of a State vehicle, State vehicle maintenance, etc. DAPO has developed and implemented a new on-line training course titled, State Vehicle Training, which required completion by all division staff by September 15, 2015.
On 7/28/15, DAPO issued Directive No.: 15-07, titled, Implementation of State Vehicle Training announcing the implementation of the mandatory training course and requiring all staff to complete the course by September 15, 2015. The Lesson Plan and quiz are included in CDCR's proof of Practice and will also consist of a computer printout of the staff training completion data report following the conclusion of the mandatory training period.
- Completion Date: September 2015
- Response Date: September 2015
California State Auditor's Assessment of 6-Month Status: Fully Implemented
60-Day Agency Response
CDCR's Office of Business Services will issue a memorandum that requires regular review of travel logs for pooled vehicles; and the Division of Adult Parole Operations (DAPO) will revise and reissue its policy and procedures regarding the authorized use and operation of assigned State vehicles which will include detailed instructions for the regular review of the travel logs for pooled vehicles. This revices policy is currently in the draft phase. Once approved, DAPO will provide a copy of this policy.
- Estimated Completion Date: September 30, 2015
- Response Date: May 2015
California State Auditor's Assessment of 60-Day Status: Pending
Agency responses received are posted verbatim.