To ensure that IT projects have the oversight needed to better position them for success, CalTech should develop thresholds relating to IT project cost increases and schedule delays to inform and better justify its decision to allow an IT project to continue. If a department's IT project reaches or exceeds these thresholds, CalTech should require the department to conduct a cost-benefit analysis for the project and include this analysis in an SPR. CalTech should consider the results of this analysis in its decision to approve or deny the SPR and, if warranted, take action to suspend or terminate the project so that it does not allow projects with significant problems to continue without correction.
A new SPR template has been developed, and is ready for rollout at the end of January 2018.
The ITPOD will modify our internal SPR analysis process documents and will add a new section to the SPR Analysis Template to compare the relevant information from the financial worksheets of the original or most recently approved project plan to the proposed new project plan included in the SPR. The financial implications of various courses of action will continue to be one of the factors considered in determining appropriate actions on troubled projects. The revision to the SPR analysis template is expected to be finalized by December 2016.
The ITPOD will modify our internal SPR analysis process documents and will add a new section to the SPR Analysis Template to capture the relevant information concerning cost benefits analysis. The financial implications of various courses of action will continue to be one of the factors considered in determining appropriate actions on troubled projects. The revised SPR analysis template is anticipated to be issued by April 2016.
This recommendation is currently under development and we expect to be able to report progress for the next scheduled update.
CalTech will add a section to the Special Project Report Template that will require the state entity to provide sufficient information on the cost-benefit or risk avoidance (as applicable) assessment that the state entity used to justify the approval of the SPR.
Progress on this initiative will be reported in our 6 month status update.
Agency responses received are posted verbatim.