Report 2013-124 Recommendation 71 Responses

Report 2013-124: Sexual Harassment and Sexual Violence: California Universities Must Better Protect Students by Doing More to Prevent, Respond to, and Resolve Incidents (Release Date: June 2014)

Recommendation #71 To: University of California, Los Angeles

To identify ways to better serve their students, all universities should create a summary of student incidents of sexual harassment and sexual violence reported to the various departments on campus. Each university should evaluate its summary data to identify trends specific to the demographics, as well as the timing, location, and frequency of incidents, to better inform its strategies to protect students and direct its outreach efforts.

Annual Follow-Up Agency Response From October 2016

The UC Policy on Sexual Violence and Sexual Harassment (SVSH Policy) requires that any University employee who is not a Confidential Resource and who receives, in the course of employment, information that a student has suffered sexual violence, sexual harassment or other conduct prohibited by the SVSH Policy shall promptly notify the Title IX Officer. This ensures that the Title IX office receives all reports of student incidents of sexual harassment and sexual violence reported to the various departments on campus.

Since October 2015, UCLA's Title IX Office has been operating the Advocate GME case management system, which records and tracks every incident reported to the Title IX office. The case management system has enabled UCLA's Title IX office to evaluate summary data and better inform its strategies to protect students.

In addition, the Title IX coordinator convenes a weekly Case Management Team (CMT) meeting (including Title IX, Student Conduct, Complainant's advocate, Respondent Services, UCPD) that reviews every sexual harassment or sexual violence report involving students. The CMT discusses trends, demographics and other factors that inform prevention and response strategies. Moreover, UCLA collects quarterly metrics data on all reports of sexual violence and reports of sexual harassment, and submits this information to UCOP

  • Completion Date: November 2015

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented


Annual Follow-Up Agency Response From September 2015

The Case Management Team continues to meet weekly to discuss sexual violence incidents. The other teams previously mentioned continue to meet on a regular basis.

Moreover, the Title IX office has been collecting summary data on all reports it receives of sexual harassment and sexual violence.

UCLA has purchased a web-based case management system which is expected to go live on October 2, 2015. We expect the system to be loaded and operational in November 2015.

  • Estimated Completion Date: November 2015

California State Auditor's Assessment of Annual Follow-Up Status: Not Fully Implemented


1-Year Agency Response

The Title IX Office is purchasing a web based case tracking system that will allow for the production of this data. System implementation is planned for June and July 2015. Even before purchasing this system, UCLA and all UC campuses have been collecting these data and submitting them to the UC Office of the President, where systemwide trends are being tracked.

UCLA is continuing to evaluate how it can better collect and review summary data. In addition, UCLA has convened a number of cross functional campus groups to share information, including the Case Management Team, the Consultation and Response Team, the Behavioral Intervention Team, the Safe Campus Team, the Clery Committee and the Coordinated Community Review Team.

  • Completion Date: June 2015
  • Response Date: June 2015

California State Auditor's Assessment of 1-Year Status: Partially Implemented

Although UCLA has marked this as Fully Implemented, the database that will be able to conduct an analysis of specific demographic trends is still in progress. Therefore, we have assessed this recommendation as partially implemented.


6-Month Agency Response

The Case Management Team for Sexual and Gender-Based Violence and Misconduct now includes UCPD, Title IX, Student Conduct, Staff Compliance, and Victim Advocacy, and meets bi-weekly.

The Coordinated Community Review Team for Sexual and Gender-Based Violence and Misconduct meets quarterly. These teams address prevention, education, advocacy, and response including investigation and adjudication, to best support students. The President's Task Force will be reviewing additional ways in which summary data can be gathered and evaluated, and making recommendations for standardization.

  • Estimated Completion Date: July 2015
  • Response Date: December 2014

California State Auditor's Assessment of 6-Month Status: Partially Implemented


60-Day Agency Response

UCLA is in the process of identifying additional ways in which summary data can be gathered and evaluated. UCLA already has several groups that meet periodically to discuss issues and share information related to sexual violence: Campus Coordinated Response, Consultation and Response, Safe Campus, Case Review, and Crime Incident Review.

  • Estimated Completion Date: Spring 2015
  • Response Date: August 2014

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2013-124

Agency responses received are posted verbatim.


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