Report 2013-124 Recommendation 70 Responses

Report 2013-124: Sexual Harassment and Sexual Violence: California Universities Must Better Protect Students by Doing More to Prevent, Respond to, and Resolve Incidents (Release Date: June 2014)

Recommendation #70 To: University of California, Berkeley

To identify ways to better serve their students, all universities should create a summary of student incidents of sexual harassment and sexual violence reported to the various departments on campus. Each university should evaluate its summary data to identify trends specific to the demographics, as well as the timing, location, and frequency of incidents, to better inform its strategies to protect students and direct its outreach efforts.

Annual Follow-Up Agency Response From October 2016

The procurement of the Advocate GME tracking system was completed, June, 2016. While continuing to work on customizing the Advocate GME system for campus use, including addressing privacy and security requirements, the Office of Prevention, Harassment and Discrimination has created a database. The system includes a comprehensive log of all cases of sexual harassment and sexual violence involving students. This summary log tracks various details of incidents and the parties involved in those incidents. This summary data is used both in day to day implementation of our Title IX "Stop, Prevent and Remedy" obligation, but also for broader analysis of UC systemic trends. OPHD sends detailed data reports from its current system on a weekly and monthly basis to campus leadership, as well as to representatives at UCOP.

The campus Coordinated Community Response Team will also review the data set described above on a periodic basis throughout the year and make recommendations for further campus action.

The Title IX Officer continues to convene a weekly Case Management Team (CMT) meeting (including Title IX, Student Conduct, confidential advocacy services, Respondent Services, UCPD) that reviews every sexual violence or sexual harassment report involving students. The CMT discusses trends, demographics and other factors that inform prevention and response strategies. Moreover, UCB collects quarterly metrics data on all reports of sexual violence and reports of sexual harassment, and submits this information to UCOP.

  • Completion Date: April 2016

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented


Annual Follow-Up Agency Response From September 2015

Nothing new to report from the June submission.

  • Estimated Completion Date: January 2016

California State Auditor's Assessment of Annual Follow-Up Status: Not Fully Implemented


1-Year Agency Response

The Office for the Prevention of Harassment and Discrimination is purchasing Advocate GME, a web based case tracking system that will allow for the production of this data. System implementation is planned for June and July 2015. UCB is in the midst of contractual arrangements now. Even before purchasing this system, the Berkeley campus and all UC campuses have been collecting these data and submitting them to the UC Office of the President, where systemwide trends are being tracked.

  • Completion Date: July 2015
  • Response Date: June 2015

California State Auditor's Assessment of 1-Year Status: Partially Implemented

Although UC Berkeley marked this recommendation as Fully Implemented, it is still working on implementing Advocate GME, a web-based case management system. The system will be customized to include an evaluation of demographic trends as we describe in our recommendation.Therefore, we have marked this recommendation as Partially Implemented.


6-Month Agency Response

UCB is currently evaluating additional ways in which summary data can be gathered, evaluated and presented. UCB has several cross functional campus groups that meet regularly to discuss issues and share information related to sexual violence, including the Sexual Misconduct Response Team, the Title IX Working Group and the Title IX Compliance Advisory Committee. In addition, the UCOP Task Force has recommended consistent systemwide data collection mechanisms. The Title IX and Center for Student Conduct Offices are working with UCOP to evaluate data systems now. This recommendation should be fully implemented in June 2015.

  • Estimated Completion Date: June 2015
  • Response Date: December 2014

California State Auditor's Assessment of 6-Month Status: Partially Implemented


60-Day Agency Response

Currently evaluating additional ways in which summary data can be gathered, evaluated and presented. UCB (University of California, Berkeley) has several cross functional campus groups that meet regularly to discuss issues and share information related to sexual violence, including the Sexual Misconduct Response Team, the Title IX Compliance Advisory Committee.

  • Estimated Completion Date: ongoing
  • Response Date: August 2014

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2013-124

Agency responses received are posted verbatim.