Report 2013-124 Recommendation 67 Responses

Report 2013-124: Sexual Harassment and Sexual Violence: California Universities Must Better Protect Students by Doing More to Prevent, Respond to, and Resolve Incidents (Release Date: June 2014)

Recommendation #67 To: University of California, Los Angeles

To ensure that the universities conduct investigations as promptly as possible, they should regularly evaluate the timeliness of investigations in a systematic manner and ensure that they complete investigations within established timelines.

Agency Response*

The Title IX Office has acquired a systemwide database that will track sexual harassment and sexual violence complaints, and will allow Title IX to better monitor for timeliness. UCLA's newly hired Response Team Coordinator (a position created by the President's Task Force) will assist in tracking complaints and investigations and will continually assess timeliness of investigations and resolutions. The Case Management Team, consisting of members of the Title IX Office, UCPD, Student Conduct, CARE and other stakeholders, meets weekly to review and evaluate cases individually and in a systematic manner. The CMT collects and reviews metrics regarding the handling of reports and investigations, and in that regard assesses the timeliness of cases. In addition, CMT participants often discuss issues that can impact timing of specific cases, and deliberate regarding how to handle such issues.

  • Response Type†: 1-Year
  • Completion Date: June 2015
  • Response Date: June 2015

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

UCLA Dean of Students has this process in place and is working to ensure documentation is maintained.

The Title IX Office plans to have a system in place to monitor investigation timeliness by Spring quarter 2015.

The Staff Diversity & Compliance Office is revising its current "inventory" system of monitoring complaints to now feature a formulaic-based spreadsheet that will automatically establish due dates and other "triggers" to ensure investigation timeliness in responding to complaints filed internally and externally (outside agencies).

  • Response Type†: 6-Month
  • Estimated Completion Date: Spring 2015
  • Response Date: December 2014

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

UCLA Dean of Students has this process in place and is working to ensure documentation is maintained.

The Title IX Office plans to have a system in place to monitor investigation timeliness by Spring quarter 2015.

The Staff Diversity & Compliance Office is revising its current "inventory" system of monitoring complaints to now feature a formulaic-based spreadsheet that will automatically establish due dates and other "triggers" to ensure investigation timeliness in responding to complaints filed internally and externally (outside agencies).

  • Response Type†: 60-Day
  • Estimated Completion Date: Spring 2015
  • Response Date: August 2014

California State Auditor's Assessment of Status: Pending


All Recommendations in 2013-124

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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