Report 2013-046 Recommendation 43 Responses

Report 2013-046: Cafeteria Funds: Local Education Agencies Generally Use the Funds for Appropriate Purposes (Release Date: February 2014)

Recommendation #43 To: Long Beach Unified School District

With regard to nonprogram foods, Local Education Agencies should create and implement a system to track their nonprogram foods costs and/or nonprogram foods revenues by June 30, 2014.

1-Year Agency Response

The plan has been fully implemented to track NPF costs and revenues. POS parameters were added to capture specific data on NPF sales at schools. School site supervisors were instructed on new procedures in August 2014 (Opening meeting agenda and sign-in sheets: Attachment A). Cafeteria accounting compiles NPF data each month. Each category of NPF is being evaluated separately during the year. Categories include: catering, vended meals to Head Start and to the City of Long Beach, adult meals and a la carte sales at schools (Attachments B and C).

  • Completion Date: September 2014
  • Response Date: February 2015

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

All computerized POS systems have been updated with new parameters to track a la carte and adult sales at schools. An excel spreadsheet will be used at locations that do not use the automated POS. All supervisors were trained on the new procedures during meetings held on August 19 and 20, 2014. They, in turn, will train their staff at the school sites (school begins 9/3/14). All NPF for vended meals (City Parks, Head Start, etc.) are tracked separately.

  • Estimated Completion Date: June 30, 2015
  • Response Date: September 2014

California State Auditor's Assessment of 6-Month Status: Partially Implemented

60-Day Agency Response

We began tracking catering sales using an Excel spreadsheet in March 2014. We have formulated a plan to change our POS system settings to track a la carte and adult sales at the point of service; thus eliminating the need to manually track these sales. We believe this is more efficient and a better use of our limited resources. We plan on implementing this change beginning SY 2014-15. Site staff is scheduled to be trained in August and September 2014 on the new accounting and POS procedures.

  • Estimated Completion Date: September 2, 2014
  • Response Date: April 2014

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2013-046

Agency responses received are posted verbatim.