Report 2012-603 Recommendation 13 Responses

Report 2012-603: High Risk Update: State Agencies Credited Their Employees With Millions of Dollars Worth of Unearned Leave (Release Date: August 2014)

Recommendation #13 To: Veterans Affairs, Department of

By February 2015 Chula Vista should provide training to all of its personnel specialists regarding the number of leave hours employees earn for working on holidays that fall on Saturdays.

Agency Response*

-On February 23, 2015, Chula Vista personnel specialists received CLAS training on properly compensating and keying leave hours earned by employees working on holidays including those that fall on Saturday;

-Two of nine personnel specialists have completed new/refresher CLAS training. Four additional personnel specialists are confirmed for CLAS training in March 2015;

-In coordination with CalHR, CalVet has corrected or has initiated collection efforts on all confirmed erroneous transactions or overpayments identified in the CSA Audit.

  • Response Type†: 6-Month
  • Completion Date: February 2015
  • Response Date: February 2015

California State Auditor's Assessment of Status: Fully Implemented

Chula Vista implemented our recommendation that it train its personnel specialists.

Agency Response*

CalVet has implemented the following actions in its efforts to correctly process employee leave:

Nine of the sixteen personnel specialists are enrolled in CLAS training or CLAS refresher training during the Jan-Jun 2015 SCO training period. The remaining seven personnel specialists have participated in recent CLAS training.

On a monthly basis each Veterans Home HR office reviews and resolves discrepancies that appear on the leave accounting exception reports. These findings and resolutions are reported to the HR Division for compliance review.

CalVet is currently awaiting communication from CalHR who is coordinating the corrective action recommendations in the audit. CalHR has confirmed that they will contact CalVet in the near future to discuss a plan of action for correcting the erroneous transactions processed by the Chula Vista Veterans Home.

  • Response Type†: 60-Day
  • Estimated Completion Date: June 2015
  • Response Date: October 2014

California State Auditor's Assessment of Status: No Action Taken

Chula Vista has not provided the recommended training to its personnel specialists. However, they are scheduled to attend training in Spring 2015.

All Recommendations in 2012-603

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.

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