To improve the effectiveness of the EPRC, by March 2014, the department should require the EPRC to periodically provide a summary report of its decisions to the director's office so that the director can monitor whether those decisions are consistent with his priorities.
While the EPRC has been disbanded, career opportunity bulletins are provided to the Director weekly. These bulletins illustrate a summary of all potential hires by unit, and classification, and name.
Career Opportunity Bulletin
We have assessed the status as resolved because the department has disbanded the EPRC making it unnecessary to require the EPRC to periodically provide a summary report of its decision to the director's office. The department currently provides career opportunity bulletins to the director weekly.
EPRC was disbanded as was recommended by a process improvement team using the Lean 6-Sigma process learned through the Governor's Office of Business and Economic Development (GO-Biz) program. Personnel decisions are conveyed to the acting Director on a regular basis, through routine meetings and emails, to ensure that Personnel decisions conform to her priorities.
The department asserts that it has disbanded the EPRC but did not include details on the process it uses in lieu of the EPRC to communicate staffing decisions to the director's office.
The Department will update the Administrative Manual to specify the members of the EPRC, their roles and responsibilities and the personnel actions that EPRC is responsible for reviewing. The Department is establishing policies and procedures to govern the EPRCs decisions on personnel actions including specific factors and their relative importance to be considered when making decisions on personnel actions and will establish a method to document its decisions including reasons for the decisions. The EPRC will establish a protocol to provide a summary report of its decisions to the Directors Office in conjunction with establishing a process through which the Directors Office will provide formal direction to the EPRC regarding staffing priorities.
The Deputy Director of Administration is receiving a summary report of EPRC decisions that will be forwarded to the Director's office.
The report provided by the department to substantiate its claim was a 30-page spreadsheet and may not be the best way to summarize the actions of the EPRC for the director to monitor staffing decisions.
Agency responses received are posted verbatim.