Report 2012-121.2 Recommendation 14 Responses

Report 2012-121.2: Department of Parks and Recreation: Flaws in Its Budget Allocation Processes Hinder Its Ability to Effectively Manage the Park System (Release Date: September 2013)

Recommendation #14 To: Parks and Recreation, Department of

To improve the effectiveness of the EPRC, by March 2014, the department should require the EPRC to periodically provide a summary report of its decisions to the director's office so that the director can monitor whether those decisions are consistent with his priorities.

Annual Follow-Up Agency Response From September 2015

While the EPRC has been disbanded, career opportunity bulletins are provided to the Director weekly. These bulletins illustrate a summary of all potential hires by unit, and classification, and name.

Attachment L:

Career Opportunity Bulletin

  • Completion Date: September 2015

California State Auditor's Assessment of Annual Follow-Up Status: Resolved

We have assessed the status as resolved because the department has disbanded the EPRC making it unnecessary to require the EPRC to periodically provide a summary report of its decision to the director's office. The department currently provides career opportunity bulletins to the director weekly.

1-Year Agency Response

EPRC was disbanded as was recommended by a process improvement team using the Lean 6-Sigma process learned through the Governor's Office of Business and Economic Development (GO-Biz) program. Personnel decisions are conveyed to the acting Director on a regular basis, through routine meetings and emails, to ensure that Personnel decisions conform to her priorities.

  • Completion Date: September 2014
  • Response Date: September 2014

California State Auditor's Assessment of 1-Year Status: No Action Taken

The department asserts that it has disbanded the EPRC but did not include details on the process it uses in lieu of the EPRC to communicate staffing decisions to the director's office.

  • Auditee did not substantiate its claim of full implementation
  • Auditee did not address all aspects of the recommendation

6-Month Agency Response

The Department will update the Administrative Manual to specify the members of the EPRC, their roles and responsibilities and the personnel actions that EPRC is responsible for reviewing. The Department is establishing policies and procedures to govern the EPRCs decisions on personnel actions including specific factors and their relative importance to be considered when making decisions on personnel actions and will establish a method to document its decisions including reasons for the decisions. The EPRC will establish a protocol to provide a summary report of its decisions to the Directors Office in conjunction with establishing a process through which the Directors Office will provide formal direction to the EPRC regarding staffing priorities.

  • Estimated Completion Date: 12/31/2014
  • Response Date: March 2014

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

The Deputy Director of Administration is receiving a summary report of EPRC decisions that will be forwarded to the Director's office.

  • Completion Date: November 2013
  • Response Date: November 2013

California State Auditor's Assessment of 60-Day Status: Partially Implemented

The report provided by the department to substantiate its claim was a 30-page spreadsheet and may not be the best way to summarize the actions of the EPRC for the director to monitor staffing decisions.

  • Auditee did not address all aspects of the recommendation

All Recommendations in 2012-121.2

Agency responses received are posted verbatim.