Report 2012-121.2 Recommendation 12 Responses

Report 2012-121.2: Department of Parks and Recreation: Flaws in Its Budget Allocation Processes Hinder Its Ability to Effectively Manage the Park System (Release Date: September 2013)

Recommendation #12 To: Parks and Recreation, Department of

To improve the effectiveness of the EPRC, the department should update its administrative manual by March 2014 to specify the members of the EPRC, the members' roles and responsibilities, and the personnel actions that the EPRC is responsible for reviewing.

Annual Follow-Up Agency Response From September 2015

The EPRC was disbanded as part of a process improvement team using the Lean 6-Sigma process learned through the Governor's Office of Business and Economic Development (Go-Biz) program. Requests for Personnel Action will be approved by the Director or designee.

Attachment K:

Departmental Notice 2015-04 - DPR 81/501 Package - Administrative Review and Approval

  • Completion Date: September 2015

California State Auditor's Assessment of Annual Follow-Up Status: Resolved

We have assessed the status as resolved because the department has disbanded the EPRC making it unnecessary to update its administrative manual to specify the members of the EPRC, their roles and responsibilities, and the personnel actions the EPRC is responsible for reviewing.


1-Year Agency Response

EPRC was disbanded as was recommended by a process improvement team using the Lean 6-Sigma process learned through the Governor's Office of Business and Economic Development (GO-Biz) program. As such, a revision of the DAM is no longer necessary.

  • Completion Date: September 2014
  • Response Date: September 2014

California State Auditor's Assessment of 1-Year Status: No Action Taken

The department asserts that it has disbanded the EPRC but did not include details on the personnel action process that replaced the EPRC. The department previously used the EPRC to govern the personnel action decision making process.

  • Auditee did not address all aspects of the recommendation

6-Month Agency Response

The draft Administrative Manual update is attached and is being routed through senior management for review; we are anticipating full implementation in March 2014.

This update will specify the members of the EPRC, their roles and responsibilities and the personnel actions that EPRC is responsible for reviewing. The Department is establishing policies and procedures to govern the EPRC decisions for personnel actions taken and will establish a method to document its decisions including reasons for the decisions.

The EPRC will establish a protocol to provide a summary report of its decisions to the Directors Office in conjunction with establishing a process through which the Directors Office will provide formal direction regarding staffing priorities.

  • Estimated Completion Date: 12/31/2014
  • Response Date: March 2014

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

The Department prepared changes to the Administrative Manual that specify the members of the EPRC, their roles and responsibilities and the personnel actions that the EPRC is responsible for reviewing. This draft is under review and will be incorporated into the Administrative Manual upon finalization.

  • Estimated Completion Date: March 2014
  • Response Date: November 2013

California State Auditor's Assessment of 60-Day Status: Partially Implemented

Although the department drafted changes for its administrative manual that include specifying the members of its EPRC, the department's changes do not include the roles and responsibilities of each member of the EPRC. Additionally, the department's drafted changes for the actions that the EPRC is responsible for reviewing continues to include the outdated information that we referenced in our report.


All Recommendations in 2012-121.2

Agency responses received are posted verbatim.


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