Report 2012-113 Recommendation 3 Responses

Report 2012-113: California State University's Extended Education: It Is Unclear Whether Supplanting Occurred, and Campuses Did Not Always Document Their Adherence to Laws, Policies, and Procedures (Release Date: December 2013)

Recommendation #3 To: University, California State

Until the Legislature clarifies its intent regarding California Education Code, Section 89708, the Chancellor's Office should immediately finalize its executive order pertaining to extended education. This guidance should identify appropriate oversight mechanisms for ensuring campuses' compliance with this law.

1-Year Agency Response

Executive Order 1099 has gone through the CSU formal approval process and was issued to campuses June 9, 2014. In order to provide oversight to ensure campuses' compliance with this law, the Chancellor's Office issued a memo to the campus presidents on October 30, 2014, requiring each campus to report whether any course or program supplanting occurred in the previous academic year. In addition, the Chancellor's Office generated a report of state support matriculated students in self- support courses for the previous academic year to compare the number of full-time equivalent students (FTEs). We are currently analyzing the information and working with campuses that have reported an increase in state students enrolled in self-support activity.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Executive Order 1099 has gone through the CSU formal approval process and was issued to campuses June 9, 2014. In regard to oversight mechanisms, the Chancellors Office (CO) will send a coded memorandum to the campuses, citing the Education Code and Executive Order prohibitions against course and program supplanting and instructing them to report to the CO outlining whether there are any state-support courses that have been eliminated that are then being offered on the self-support side. Given the large volume of sections offered, we believe additional CO review and approval of courses systemwide would be cost-prohibitive and unworkable. We plan to issue the coded memo as soon as possible and will require the campuses to respond in time for us to include the results in our one-year follow up response.

California State Auditor's Assessment of 6-Month Status: Partially Implemented

60-Day Agency Response

The executive order is going through the CSU formal approval process and should be issued within the next several weeks. Campuses have been encouraged to use the draft version for guidance until the next version is issued.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2012-113

Agency responses received are posted verbatim.