Report 2012-111 Recommendation 4 Responses

Report 2012-111: California Department of Public Health: It Needs to Improve Accuracy in Accounting and Charging for Compliance Inspections Designed to Reduce Youth Access to Tobacco and It Could Enhance Its Compliance Inspections (Release Date: June 2013)

Recommendation #4 To: Public Health, Department of

When Public Health enters into new contracts with local entities to conduct compliance inspections, it should ensure that it maintains adequate documented support for the rate it charges for a compliance inspection.

Agency Response*

Public Health collects and documents data from the new time tracking system. Public Health utilizes the information to develop and support the local compliance inspection rate it will charge for local compliance inspections when Public Health enters into a new contract with local entities.

Tracking and timekeeping documentation, and cost analysis was used to negotiate a new contract for FY 14/15 and 15/16 that was based on true cost per compliance check.

  • Response Type†: Annual Follow Up
  • Completion Date: July 2014
  • Response Date: October 2015

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

The status of this recommendation is unchanged.

  • Response Type†: Annual Follow Up
  • Estimated Completion Date: 9/2015
  • Response Date: October 2014

California State Auditor's Assessment of Status: Not Fully Implemented


Agency Response*

Public Health collects and documents data from the new time tracking system. Public Health utilizes the information to develop and support the local compliance inspection rate it will charge for local compliance inspections when Public Health enters into a new contract with local entities.

  • Response Type†: 1-Year
  • Completion Date: July 2014
  • Response Date: August 2014

California State Auditor's Assessment of Status: Pending

  • Auditee did not substantiate its claim of full implementation

Agency Response*

The Food and Drug Branch (FOB) continues to document data from its new tracking system FDB will use this data to support the rate it charges for compliance inspection when entering new contracts with local entities in July 2014.

  • Response Type†: 6-Month
  • Estimated Completion Date: July 2014
  • Response Date: December 2013

California State Auditor's Assessment of Status: No Action Taken


Agency Response*

FDB will monitor data from the new time tracking system described in response to Recommendation 1 and use this data when developing new contracts.

  • Response Type†: 60-Day
  • Estimated Completion Date: ongoing
  • Response Date: August 2013

California State Auditor's Assessment of Status: No Action Taken


All Recommendations in 2012-111

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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