Report 2012-110 Recommendation 8 Responses

Report 2012-110: Special Interest License Plate Funds: The State Has Foregone Certain Revenues Related to Special Interest License Plates and Some Expenditures Were Unallowable or Unsupported (Release Date: April 2013)

Recommendation #8 To: Food and Agriculture, Department of

To ensure that it properly administers its contract services paid from the antiterrorism fund, Food and Agriculture should verify that it has an executed contract in place before obtaining services under the contract and should monitor its contractors for compliance with provisions of the contracts and with state contracting laws.

1-Year Agency Response

The contract manager is aware and confirmed that services will not begin until an executed contract is in place, ensuring compliance with CDFA policy and provisions of the contract and state contracting laws.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

The FY 2013-14 is fully executed. The contract manager has been reminded and has confirmed that services will not begin until the executed contract is in place, ensuring compliance with CDFA policy and provisions of the contract(s) and state contracting laws.

California State Auditor's Assessment of 6-Month Status: Pending

The Department of Food and Agriculture did not provide evidence of its communication with its contract managers.

60-Day Agency Response

CDFA has addressed with the contract manager of the two contracts noted in the audit and is continuing to remind all contract managers of the importance of adherence to the state law which provides that a contract be fully executed and approved before services begin. With the current year contract that is pending approval, the contract manager has been reminded and has confirmed that services will not begin until the executed contract is in place, ensuring compliance with CDFA policy and provisions of the contract(s) and state contracting laws.

California State Auditor's Assessment of 60-Day Status: Pending

The Department of Food and Agriculture was not able to provide evidence of its communication with its contract managers.

All Recommendations in 2012-110

Agency responses received after June 2013 are posted verbatim.