To ensure that the office complies with the State Contracting Manual, Social Services should direct the office to retain the documentary evidence of its review and assessment in the grantee files.
Social Services' office created a new form to document the receipt, review and approval of grantees' progress reports, which will be retained in the grantees' files. In addition, the form instructs consultants to keep any backup documentation (e-mails, document phone calls, etc.) in the grantees' files.
Agency responses received after June 2013 are posted verbatim.