Report 2012-032 Recommendation 11 Responses

Report 2012-032: California's Postsecondary Educational Institutions: Some Institutions Have Not Fully Complied With Federal Crime Reporting Requirements (Release Date: October 2012)

Recommendation #11 To: San Diego Community College District

To ensure that they comply with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, institutions should thoroughly review the Clery Act crime statistics and security policy disclosures in their annual security reports for accuracy before publication.

1-Year Agency Response

Shannon Nasca, the Clerical Supervisor and main Clery Act Compliance Officer for the SDCCD Police Department, has attended Clery Act Training to ensure compliance in correctly reporting all applicable crimes and disclosing all required campus security policies. Shannon attended Clery Act Training classes in 2010, 2012, 2013 and is attending training in January 2014. She has utilized the Checklist for Campus Safety and Security Compliance provided in the Handbook for Campus Safety and Security Reporting. Additional SDCCD PD personnel have attended Clery Act Training to provide Shannon with assistance and backup in ensuring compliance.

As online training and webinars are available Shannon and SDCCD PD personnel will participate as necessary. Shannon will ask the Department of Education for guidance regarding reports that may be complex to ensure accurate crimes statistics.

To ensure compliance with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, all SDCCDPD personnel that contribute to the production of the annual security report will thoroughly review the Clery Act crime statistics and security policy disclosures in the annual security report for accuracy before it is published.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

60-Day Agency Response

According to the district, it is continuing to take the necessary steps to ensure that the crime reporting review process is in compliance with the federal definition of all Clery reportable crimes. However, these steps were not explained. In addition, the district did not mention the steps it would take to stay current on new disclosure requirements or the steps it would take to ensure that any changes to campus security procedures related to new disclosures are reflected in the annual security report. (See 2013-406, p. 105)

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2012-032

Agency responses received after June 2013 are posted verbatim.