To better control contract expenditures and ensure that it receives the best value for the services it purchases, the city should require contract managers to use logs to monitor payments and the contractor's progress toward completion of required deliverables.
As of October 2012, contract managers in all City departments have been trained by the IT Department on the use of the City's ERP system to run periodic queries in order to log and monitor payments under a particular contract.
The city indicated that by the end of March 2013 it will complete training of contract managers on the use of the city's ERP system to run periodic queries in order to log and monitor payments under a particular contract.
The city states that a top priority for its recently appointed city attorney will be to develop a comprehensive contracting policy resolution for city council approval, but it did not give a time frame for completion. (See 2013-406, p. 193)
Agency responses received after June 2013 are posted verbatim.