Report 2011-120 Recommendation 23 Responses

Report 2011-120: California Department of Transportation: Its Poor Management of State Route 710 Extension Project Properties Costs the State Millions of Dollars Annually, Yet State Law Limits the Potential Income From Selling the Properties (Release Date: August 2012)

Recommendation #23 To: Transportation, Department of

To ensure that General Services performs only necessary repairs and that its costs are reasonable, Caltrans should reconcile the actual expenditures for the projects listed in the transfer request form approved by Finance and the approved budget in the project work plans with General Services' actual expenditures for each project.

1-Year Agency Response

Caltrans is now receiving expenditure data from DGS and is using the modified March 2012 tracking spreadsheet to reconcile actual expenditures to the approved budget for the work being done by DGS. Please see Attachment 9 for a copy of the modified tracking spreadsheet.

  • Completion Date: March 2013
  • Response Date: August 2013

California State Auditor's Assessment of 1-Year Status: Fully Implemented


6-Month Agency Response

Caltrans stated that it is using its March 2012 tracking spreadsheet to reconcile actual expenditures to the approved budget for the work being done by General Services.

  • Response Date: February 2013

California State Auditor's Assessment of 6-Month Status: Partially Implemented

The effectiveness of this spreadsheet is contingent upon Caltrans' implementation of recommendation 24 and its ability to obtain the necessary data to monitor costs from General Services.


60-Day Agency Response

Caltrans stated that it is using its March 2012 tracking spreadsheet to reconcile actual expenditures to the approved budget for the work being done by General Services. However, the effectiveness of this spreadsheet is contingent upon Caltrans' implementation of recommendation 2.4.e. Further, Caltrans did not specifically address whether or not it reconciles the actual expenditures for the projects listed in the transfer request form approved by Finance. (See 2013-406, p. 173)

  • Response Date: October 2012

California State Auditor's Assessment of 60-Day Status: Partially Implemented


All Recommendations in 2011-120

Agency responses received after June 2013 are posted verbatim.


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