Report 2011-120 Recommendation 11 Responses
Report 2011-120: California Department of Transportation: Its Poor Management of State Route 710 Extension Project Properties Costs the State Millions of Dollars Annually, Yet State Law Limits the Potential Income From Selling the Properties (Release Date: August 2012)
Recommendation #11 To: Transportation, Department of
To ensure that the repairs it makes to the SR 710 properties are necessary and reasonable, Caltrans should document its rationale for approving project change orders.
1-Year Agency Response
Caltrans District 7 management provided Right of Way staff instructions on the procedures required to document the rationale for approving project change orders before approval. Please see Attachment 3 for a copy of the September 27, 2012, memo that includes the procedures.
- Completion Date: September 2012
- Response Date: August 2013
California State Auditor's Assessment of 1-Year Status: Fully Implemented
Caltrans has established a process for approving additional scope of work related to original task (repair) orders. Our review of repair files in May 2017 found that documentation supported the necessary and reasonable nature of work that was additional to the original scope of work.
6-Month Agency Response
Caltrans' District 7 office management developed a form that requires staff to document their rationale for approving project change orders before approval.
- Response Date: February 2013
California State Auditor's Assessment of 6-Month Status: Partially Implemented
Caltrans did not provide a copy of the procedures it issued to staff instructing them on how to use the form.
60-Day Agency Response
Caltrans' District 7 office management issued a memo on September 27, 2012, instructing staff to document their rationale for approving project change orders, effective immediately. Caltrans also stated that it is on track to complete the specific policy and procedures to ensure compliance and the related training by December 31, 2012. (See 2013-406, p. 170)
- Response Date: October 2012
California State Auditor's Assessment of 60-Day Status: Partially Implemented
Agency responses received after June 2013 are posted verbatim.