Supervisors of parole agents should conduct periodic reviews of parolee files to verify whether employment fields are completed appropriately and whether employment is documented adequately.
On October 10, 2013, DAPO also issued Policy 13-12, Updating and Maintenance of Parolee Information in the CalParole Database (Attachment 4). The policy directs staff to ensure the accuracy of data entered into CalParole and places the responsibility for monitoring the integrity of the data on the Unit Supervisors through use of the PDN/PPI data analysis tools. The policy further details the procedures relative to data entry requirements for the employment fields to ensure appropriate data is captured. Emphasis again is placed on ensuring accuracy of the data in the CalParole database.
The two policy memoranda provided as the response to Recommendation #1 also apply to #2. The implementation status is shown below, duplicated from Recommendation #1.
Please see Attachment #1, for the specific text pertaining to employment data within the policy memoranda entitled, “Timely and Accurate Updating of Cal Parole” (CalParole) and “Division of Adult Parole Operations Parole Performance Index” (PPI).
Policy 12-XX, Timely and Accurate Updating of CalParole
Current status: Pending clarification to one non employment related component and will be submitted for final review as soon as possible. Upon DAPO Director (A) signature, a “Notice of Intent to Implement” package will be submitted to the Office of Labor Relations, initiating the 30-day notice period for labor union review and comment. Once the 30 day period and any subsequent negotiations have been completed, this policy will be issued along with the related PPI policy shown below.
Policy 12-XX, Division of Adult Parole Operations Parole Performance Index
Current status: Pending final review and DAPO Director (A) signature. Once it has been signed this policy will be ready to issue with the CalParole policy.
These two policies are related and will be released together on or before December 31, 2012.
Agency responses received after June 2013 are posted verbatim.