To improve the reliability of employment data contained in CalParole, Corrections should ensure that parole agents correctly follow procedures related to populating the data fields of and maintaining CalParole.
On October 10, 2013, DAPO issued Policy 13-11, The Division of Adult Parole Operations Parole Data Nexus Policy (Attachment 3). The policy provides staff with procedures for use of the Parole Data Nexus (PDN), including the PPI, which is the data analysis component of the PDN. The policy directs DAPO Parole Supervisors and Managers to utilize the PPI data analysis tools to identify data trends and identify any discrepancies found in the CalParole data. Discrepancies in the CalParole data will be directly addressed with the staff responsible.
Please see Attachment #1, for the specific text pertaining to employment data within the policy memoranda entitled, “Timely and Accurate Updating of Cal Parole” (CalParole) and “Division of Adult Parole Operations Parole Performance Index” (PPI).
Policy 12-XX, Timely and Accurate Updating of CalParole
Current status: Pending clarification to one non employment related component and will be submitted for final review as soon as possible. Upon DAPO Director (A) signature, a “Notice of Intent to Implement” package will be submitted to the Office of Labor Relations, initiating the 30-day notice period for labor union review and comment. Once the 30 day period and any subsequent negotiations have been completed, this policy will be issued along with the related PPI policy shown below.
Policy 12-XX, Division of Adult Parole Operations Parole Performance Index
Current status: Pending final review and DAPO Director (A) signature. Once it has been signed this policy will be ready to issue with the CalParole policy.
These two policies are related and will be released together on or before December 31, 2012.
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.