To improve the integrity of its monitoring of pricing compliance, General Services should implement procedures to help ensure that usage reports reflect the actual items received and prices paid by the state agencies that purchased the items. For example, on a periodic basis, it could select a sample of purchases from the usage reports and work with purchasing state agencies to confirm that the prices and quantity of items reported reconcile with the invoices submitted by the contractor.
The last remaining portion of this recommendation to be implemented at the time of our July 2011 one-year status report was the Procurement Division (PD) implementing a process for sampling State department purchasing documents to verify the accuracy of a contractor's usage reports. In April 2012, the PD completed its first compliance review of a statewide contract. The review included the verification of the accuracy of contractor usage reports based on transaction documentation obtained from a State department. See Enclosure V for the final report on the compliance review.
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.