To ensure that data maintained in CAPES are accurate and complete, HCD should complete its review of the accuracy of the data transferred to CAPES.
HCD developed and fully implemented its strategy to verify the data transferred to CAPES is accurate and complete. The data verification process completed during the past year, included reconciliation of financial and business relevant programmatic data to accounting records and source documents. As of June 30, 2014, the CAPES data has been reconciled successfully. The following documents (submitted via email) support the implementation of this audit finding - Attachment A "CAPES data conversion clean-up process-Oct2014", Attachment B "CBR prop 46 06-30-14 Draft 9-29-14", and Attachment C "CAPES Cumulative Prop 46 Bond Awards through 06-30-2014".
The current remediation plan continues to move forward after some unexpected redirection of staff to other HCD mission critical priorities, during 2013. Reconciliation and validation of CAPES data elements is on-going, and will continue for another 3-6 months. The expected remediation timeframe has been adjusted to April 30, 2014.
Complete the validation of identified critical CAPES fields, including those that converted from legacy systems and those that have been entered since conversion, by documenting business rules for comparing CAPES data to source documents and by making any needed corrections to these fields. Designate specific staff, including at least one retired annuitant, to complete the data clean up.
Agency responses received after June 2013 are posted verbatim.