To make certain that its contracts for IT goods and services comply with state contracting requirements and applicable policies and procedures, Prison Health Services should ensure that all responsible staff are aware of and follow contract processing and documentation requirements, including evidencing the review and approval of contracts.
Prison Health Services stated that it has developed policies, procedures, guides, checklists, and flowcharts related to proper processing, execution, and documentation of service agreements and made them available to all staff involved with contract practices. In addition, its policies require that contracts are routed through various internal stakeholders to ensure compliance. According to Prison Health Services, it provides training to its staff on the processing of all purchase and service agreements on a continuous basis. (See 2011-406 p. 62)
Agency responses received after June 2013 are posted verbatim.