To ensure that all applications are reviewed promptly and sufficiently, Corporations should follow up with applicants that do not promptly respond to deficiency notices.
According to Corporations, it has revised the letter it sends to applicants notifying them that their application has been approved. The revised letter will now include both a reference that the application is complete and has been approved. Corporations also stated that it has developed a tracking mechanism that notifies staff at established intervals that an applicant has not responded to a deficiency notice. Staff will prepare a follow-up letter notifying the applicant that Corporations will close the application if the requested information is not received by a given date. A second notice will be sent if the information is not received and, if no response is provided, Corporations will close the application. (See 2009-406, p. 33)
Agency responses received after June 2013 are posted verbatim.