Report I2010-2 Recommendations

After the State Auditor's Office completes an investigation and issues a copy of its investigative report to the state department involved, the department is required by the Whistleblower Protection Act to provide the State Auditor with information about the actions it has taken in response to the report. Within 60 days of receiving the report, the department must report to the State Auditor any disciplinary action it has taken or intends to take against any employee who was a subject of the investigation. Also within 60 days, the department must report to the State Auditor any actions it has taken or intends to take to implement the recommendations made in the report to prevent the continuation or recurrence of the improper activities described in the report. When the department has not completed all of its intended actions within 60 days, the department must report on its actions monthly thereafter until all of its intended actions have been taken. Below is a listing of each recommendation the State Auditor made in the report referenced, as well as a link to a summary of what the department has reported to the State Auditor about its actions in response to the report. Information about the departmentís responsive actions and the State Auditorís assessment of those actions will be updated on this site quarterly.

Recommendations in Report I2010-2: Investigations of Improper Activities by State Employees: Delay in Reassigning an Incompetent Psychiatrist, Misuse of State Resources, Failure to Protect the Security of Confidential Documents, Theft of Registration Fees, and Other Violations of State Law (Release Date: January 2011)

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Recommendations for Case I2007-0887
Department: Corrections and Rehabilitation, Department of
Number Recommendation Status
1

Corrections should take appropriate disciplinary actions against the employee and pursue collection efforts for the compensation she did not earn.

Will Not Implement
2

Obtain monthly logs from the alarm company and verify that overtime reported for responding to building alarm activations is consistent with the logs.

Fully Implemented
Recommendations for Case I2008-0820
Department: Corrections and Rehabilitation, Department of
Number Recommendation Status
18

Take appropriate disciplinary action against the supervisor and manager.

Resolved
19

Evaluate the employee's position, duties, and workload to determine how best to avoid the waste of state time in the future. For example, an earlier start time might allow the employee to make deliveries throughout his entire shift. Other options might include converting the position to part-time or assigning other tasks to the employee for the last two hours of his shift.

Fully Implemented
Recommendations for Case I2008-1021
Department: Conservation Corps, California
Number Recommendation Status
8

Take appropriate corrective action against the employees responsible for the improper purchases.

Fully Implemented
9

Implement controls to ensure that staff do not split contracts to evade competitive bidding requirements and that staff obtain and document in the procurement file the appropriate number of price quotations from certified small businesses prior to purchasing goods.

Fully Implemented
10

Provide adequate training to staff responsible for preparing and approving purchases.

Fully Implemented
11

Correct inconsistent accounting practices and require staff to associate expenditures directly with the purchase orders that authorized the expenditures.

Fully Implemented
Recommendations for Case I2008-1024
Department: General Services, Department of
Number Recommendation Status
20

Seek reimbursement from the manager for the costs associated with his misuse of state vehicles.

Fully Implemented
21

Issue a memorandum regarding the appropriate use of state-owned vehicles to all division employees with access to state vehicles.

Fully Implemented
Recommendations for Case I2008-1046
Department: Transportation, Department of
Number Recommendation Status
15

Verify that the two engineers follow the directives outlined in their reprimands.

Fully Implemented
16

Require that the supervisor establish practices that enable him to ensure that his subordinates work their entire shifts.

Fully Implemented
17

Take appropriate adverse or corrective action against the supervisor for his failure to adequately monitor his subordinates' attendance.

Fully Implemented
Recommendations for Case I2008-1229
Department: Victim Compensation and Government Claims Board, California
Number Recommendation Status
12

Provide training to its employees, emphasizing the need to protect confidential information from misuse and reiterating that employees are prohibited from hiding documents or storing them at home.

Fully Implemented
13

Implement a protocol that requires management and staff to search for and locate missing claim files and file documents immediately after the discovery of them missing.

Fully Implemented
14

Take appropriate disciplinary action against the employee's supervisor for failing to monitor the employee's actions after becoming aware that the employee had hidden claims board documents.

Fully Implemented
Recommendations for Case I2009-0607
Department: Corrections and Rehabilitation, Department of
Number Recommendation Status
3

Establish a protocol to ensure that upon receiving credible information that a medical professional may not be capable of treating patients competently, it promptly relieves that professional from treating patients, pending an investigation.

Fully Implemented
4

Increase the priority that its Office of Internal Affairs assigns to the investigation of high-salaried employees.

Fully Implemented
5

Develop procedures to ensure that the Office of Internal Affairs assigns a higher priority for completion of investigations into employee misconduct involving employees who have been assigned alternate duties.

Fully Implemented
Recommendations for Case I2009-0832
Department: Motor Vehicles, Department of
Number Recommendation Status
6

Ensure that managers or their designees review exception reports within two working days, as required by Motor Vehicles' policy.

Fully Implemented
7

Determine whether corrective or disciplinary action is necessary for the employee's manager.

Fully Implemented


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