Report 2009-119.2 Recommendations

When an audit is completed and a report is issued, auditees must provide the State Auditor with information regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year. Additionally, Senate Bill 1452 (Chapter 452, Statutes of 2006), requires auditees who have not implemented recommendations after one year, to report to us and to the Legislature why they have not implemented them or to state when they intend to implement them. Below, is a listing of each recommendation the State Auditor made in the report referenced and a link to the most recent response from the auditee addressing their progress in implementing the recommendation and the State Auditor's assessment of auditee's response based on our review of the supporting documentation.

Recommendations in Report 2009-119.2: Department of Community Services and Development: Delays by Federal and State Agencies Have Stalled the Weatherization Program and Improvements Are Needed to Properly Administer Recovery Act Funds (Release Date: February 2010)

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Recommendations to Community Services and Development, Department of
Number Recommendation Status
1

Once Community Services has received plans from local service providers, it should make any necessary adjustments in its state plan to accurately reflect average costs per home for weatherization assistance and the estimated number of homes to be weatherized under the program.

Fully Implemented
2

To ensure it receives the remaining 50 percent of its $186 million award for the Weatherization program, Community Services should seek federal approval to amend its plan for implementing the Weatherization program and seek an extension from Energy for fulfilling the progress milestones. In addition, it should promptly develop and implement the necessary standards for performing weatherization activities under the program and develop a plan for monitoring subrecipients that includes all requirements called for by the Recovery Act.

3

To comply with federal cash management rules that govern the use of Weatherization program funds, Community Services should ensure it has the authority to provide advances as outlined in its current policy and segregate the duties of preparing claim schedules requesting payments from the duties of accessing Weatherization program funds.

4

To strengthen its ability to monitor Recovery Act Block Grant subrecipients, Community Services should finalize the monitoring guide that focuses on Recovery Act specific requirements.

5

To strengthen its ability to monitor Recovery Act Block Grant subrecipients, Community Services should create a timeline and develop a risk-based monitoring plan to ensure that subrecipients of block grant funds authorized by the Recovery Act are monitored in time to allow subrecipients to correct any findings and implement recommendations prior to the September 30, 2010, deadline for providing block grant services.

6

To strengthen its ability to monitor Recovery Act Block Grant subrecipients, Community Services should follow its procedures to track the results of monitoring subrecipients that will allow management to ensure that program staff promptly follow up on findings of program noncompliance and that the findings are promptly corrected by subrecipients.

7

To comply with federal cash management regulations that govern Recovery Act Block Grant funds, Community Services should define the financial hardship under which it will provide cash advances to subrecipients. In addition, Community Services should implement procedures to ensure that it draws federal program funds from the correct grant.



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